Web Page Publishing Guidelines

I.  Organization

II. Content

A.  What can be placed on a web page?

1.  All information placed on a web page must conform to the Academy’s Acceptable Use Policy and to The

     Family Educational Rights and Privacy Act of 1974 as published in the student and faculty handbooks.

2.  Information must relate to:

   a. Pinkerton Academy and its mission;

   b. School-authorized activities and events;

   c. Curriculum and instruction;

   d. Staff and student work directly related to courses, class projects, or school-related activities.    

3. Links to personal web pages:

           Links to personal web pages on other servers are expressly prohibited except with written permission from

a member of the Pinkerton Administration.

B.        Personal student information guidelines:

1.       Written parental consent will be obtained before any non-directory student information is published on the school's Web Site.

2.       Directory information

a. Student information may be released without prior written consent when the data consists of 

   “directory information”.  According to the policy adopted by the Pinkerton Academy Board of Trustees

  (Student Handbook, p.9), the following categories of information are deemed to be “directory

  information”: a student’s name, address, telephone #, date and place of birth, major field of study;

  participation in officially-recognized activities and sports, weight and height of members of athletic

  teams, dates of attendance, degrees and awards received, the most recent previous educational agency or

  institution attended by a student, and other similar information. However, the Academy agrees not  to

  publish a student’s home address, telephone #, or date and place of birth on its web site.

 b. Photographs and recordings (audio and/or visual) of students shall be considered directory

     information as long as the material is used for the purpose of general news, sports, student

     participation, or student accomplishment. However, the Academy will require a signed 

     parental/student permission form before a picture of an identified individual student is posted

     on the Web Page. If students in a group photo are individually identified then , the Academy will

    require a signed  parental/student permission form before a picture of an identified individual student is

    posted on the Web Page

                   3.  Parental requests regarding directory information:

            A parent of a student, or an eligible student, may request that any, or all of these categories of 

            information not be designated "directory information" with respect to that student. Such requests shall

                        be written, dated and addressed to Mr. Bradford V. Ek , Headmaster. Such requests may be made at

            any  time and shall remain in effect until rescinded by the parent or eligible student. 

III. Technical Standards

        A. Required common elements

             Each web page added to the school web site must have the following common elements:

                        1. Last page update message

      2. Clear navigational system

                              a.  Return links to home page throughout

b.   No links to incomplete pages

3.       Standard formatting

a.  All graphics in .jpeg or .gif format

       b. E-mail address of page manager

                          c. Pinkerton Academy web page identification

       4.  Judicious use of memory available on the server (graphics)

 B.  Compliance with copyright law and school policies

             1. Copyright issues:

                                 a.   Transferring digital data from one computer to another is a copyright infringement.

  b.  Copyrighted information may be used and distributed with credit given to the creator at the creator's

     discretion and must be clearly labeled as such.

 c.   No cutting and pasting information or graphics without the express permission of the author/artist.

 d.   Unless specifically labeled as "Public Domain" or "Freeware", assume it is copyrighted.

                                 e.   Publishing a work (text, music, pictures, graphics) does not constitute a relinquishment of copyright

                                       rights.

        f.    Permission to copy and distribute does NOT mean permission to modify or sell.

                           2.  School policies:

        a.  Authorized teachers are responsible for all editing, testing, and updating all web site information and

             links and for keeping time-sensitive information up-to-date.

  b.  Budget information is not to be posted on the web site.

                                  c.  Web pages are to be considered a limited forum and, like school newspapers, the administration may

                                       restrict the speech for valid educational reasons. Administration will NOT restrict speech because it

                                       disagrees with the opinions being expressed.

                           3.  Inappropriate content issues:

                                Pinkerton Academy expressly prohibits the following materials from being posted on its web site.

                                Should any questions arise, a member of the Administration will be responsible for interpretation of

                                these guidelines on a case-by-case basis in the event of an infraction.

                                    a. Advertising commercial services on the school's web site is prohibited unless school related.

                                    b. Political lobbying and/or political fundraising are prohibited.

     c. No person may post information or graphics with references to drug or alcohol sales or

        consumption, criminal gang activity, threats to the safety of individuals, or otherwise illegal

        content on Pinkerton’s web site.

                        d. Posting  material which is deemed by an administrator to be defamatory, inaccurate, obscene, 

                            profane, sexually explicit, threatening,  harassing, offensive, abusive, having  illegal implications, or

                                  otherwise objectionable will not be tolerated.  Offenders will be subject to disciplinary action.