How to print or download activation codes

Edline gives you several options for distributing activation codes. You can decide whose activation codes to print, how to organize them, and whether you want to print them directly from the site or download them into another software program.
To help you make these decisions, the "Print Activation Codes..." button (accessible from three places in the site) leads to a "wizard" that asks you one question at a time. There are four basic steps in the wizard. An overiew of each step is described below. For more details follow the appropriate links in each section. As you use the wizard, click the blue Help button at the top of the page for step-by-step help.
REMEMBER: There are two important things to keep in mind when printing activation codes:
Edline will only print the activation codes for people who have not activated their accounts yet.
If you are on the Modify District Page or the Manage Users Page for a district right now, you can only print activation codes for people who are in the district's user list. To print activation codes for the members of a particular school in the district, you need to go to that school first, then print the activation codes.
Where do I go to print activation codes?
There are three places in Edline where you can print activation codes:
The Modify School (or District) Page.
Click the "Manage School" link in your Command Center from the school (or district) home page. You will find the "Print Activation Codes..." button in the School Management section at the top of the page. This option allows you to print activation codes for any member of the school/district who has not activated his account yet.
The Manage Users Page.
Click the "Manage Users" link in your Command Center from the school (or district) home page. You will find the "Print Activation Codes..." button below the user list. This option allows you to print activation codes for any member of the school/district who has not activated his account yet.
TIP: You can click the "Manage Users" link in the blue bar above the user list to get to the bottom of the page quickly.
Any Modify Class Page.
Go to the home page for any class and click the "Manage Class" link in your Command Center. You will find the "Print Activation Codes..." button in the Class Management section at the top of the page. This option prints activation codes for the students in this class and their parents only. It does not print the teacher's activation code.
TIP: Your teachers can print the activation codes for their classes using this option.
The Four Basic Steps of the Activation Code Wizard
Step 1: Organizing the activation codes
Edline will first ask you how you want to organize the activation codes. You can organize them in an alphabetical list or grouped by teacher and class. When grouping by teacher and class, only student and parent activation codes are printed.
The option you choose here depends on whose activation codes you are printing and how you want to distribute them. For example, if you are printing teacher codes or mailing home student and parent codes, then an alphabetical list is fine. If you want to hand out student codes in class, however, you may want to organize them by teacher and class.
NOTE: You will see this step only if you clicked the "Print Activation Codes..." button from the Manage School/District Page or the Manage Users Page. If you clicked this button from a Modify Class Page, you will skip this step and start at Step 3. When printing activation codes from the Modify Class Page, the activation codes for the students in the class (and their parents) are automatically printed in alphabetical order.
Step 2: Choosing whose activation codes to print
Edline will next ask you whose activation codes you want to print. The options you see here depend on your answer to the question in Step 1.
If you are organizing the activation codes alphabetically...
You will see options for choosing the people whose activation codes should be printed. You can simply print eveyone, you can print people who match specific criteria (e.g. all teachers or someone with a particular last name, etc.), or you can select specific people from a list of users in your school. For details refer to the help for the Choose Users Page of the activation code wizard.
If you are organizing the activation codes by teacher and class...
You will be asked to choose the teachers whose classes you want to print activation codes for. Activation codes for the students (and their parents) in each of the selected teachers' classes will be printed. For details refer to the help for the Choose Teachers Page of the activation code wizard.
NOTE: You will see this step only if you clicked the "Print Activation Codes..." button from the Manage School/District Page or the Manage Users Page. If you clicked this button from a Modify Class Page, you will skip this step and start at Step 3. When printing activation codes from the Modify Class Page, only the activation codes for the students in the class (and their parents) can be printed.
Step 3: Grouping student and parent activation codes
Edline will next ask you whether to list the parents' activation codes with their children's codes or list them separately.
If you want to send one slip home with both the student and parent activation codes on it, we recommend you choose the option to group the parent codes with their children's codes.
If, however, you want to give students their activation codes separately from their parents, we recommend you choose the option to list them separately.
For details, see the help for the Group Students and Parents Page of the activation code wizard.
Step 4: Choosing whether to print or download the codes
Edline will next ask you whether you want to display the selected activation codes so they can be printed from the site or so they can be downloaded into another software program (e.g. to create mail merge letters).
When you choose to print the codes, they are displayed nicely formatted and can be printed using your browser's print option.
If you choose to download the codes, they are displayed as plain data that can be used by other software programs. You simply select everything on the page, copy it, and paste it into another software program (e.g. Excel).
For details, see the help for the Choose Display Page of the activation code wizard.

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